Computer Tips from Tom Ward

Thought you might find some of this information useful. Hope everyone has a great 4th of July weekend!

UNDERSTANDING THE CLIPBOARD

You can use the Clipboard to move information around in Word. You actually have access to two different clipboards in Word, as described in this tip.

Any long-time Windows user knows that the Clipboard is the place where information is temporarily stored when you are cutting or copying. The Clipboard is a feature of Windows, but it is supported completely by Word. (There is also an Office Clipboard; more on that in a moment.) You place information in the Clipboard by first selecting it and then choose Copy or Cut from the tools available on the Home tab of the ribbon. You can also press Ctrl+C (to copy) or Ctrl+X (to cut).

When information is stored in the Clipboard, Windows also keeps track of the type of information stored. For instance, if you copy some text to the Clipboard, Windows tracks the source of the text. The reason for tracking the source is so the information can be correctly pasted into a different program. This means that if you copy cells from an Excel worksheet, you can paste them into Word in a variety of formats.

If you have something in the Clipboard, you can either paste it into Word by clicking the Paste tool on the Home tab of the ribbon or by pressing Ctrl+V. If you want more control over how something is pasted from the Clipboard, use the Paste Special tool on the Home tab of the ribbon.

Microsoft Office (which includes Word) also has an expanded version of the Clipboard. The Office Clipboard interacts with the regular Windows Clipboard in that the latest item copied to the Clipboard is in both the Windows and Office clipboards. The Office Clipboard, however, will keep track of many more than a single cut or copy. You can display the contents of the Office Clipboard by displaying the Home tab of the ribbon and then clicking the small icon at the bottom-right of the Clipboard group. Word displays the Clipboard pane at the left side of the document.

Clicking any of the items in the Clipboard pane pastes it wherever the insertion point is in the document. The Options drop down list at the bottom of the Clipboard pane sets options of when to automatically display the Clipboard pane and Clipboard indicators displayed at the system taskbar.

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5 WAYS TO MAKE YOUR KEYBOARD EASIER TO USE

How to use a keyboard might seem academic, but there’s more to typing than just tapping the keys. For most people, the keyboard is the primary computer input and control device—that’s why it’s important to leverage the features and shortcuts that keyboards offer. Read on for tips to maximize ease of use, comfort, and efficiency.

1. Get to know your keyboard

Whether your keyboard is just out of the box or it has seen years of use, it may have features you don’t know about. Take a moment to review the literature that came with your keyboard, visit the manufacturer’s product website, and familiarize yourself with the layout of the keys. Knowing your keyboard’s capabilities and limitations—and where to find time-saving keys—can make it easier to use and can even increase your productivity.

2. Customize keyboard settings

After you’re familiar with your keyboard, customizing just a few basic settings can further improve your efficiency and accuracy. For instance, you can adjust:

·         The pause before a character starts repeating.

·         The speed at which characters repeat, which can help you avoid typing errors.

·         The rate at which the cursor blinks, which can enhance its visibility.

3. Take shortcuts

Even if you're a genius with the mouse, keyboard shortcuts can still save you time. They're called shortcuts for a reason—they reduce multiple clicks to a single combination of keys, like hitting a chord on a piano. They also economize hand and arm motion.

Using keyboard shortcuts for the things you do all the time, like saving or closing files, can make computing much easier and faster. So whether you want to work more easily and efficiently in Internet Explorer, streamline your Microsoft Office Home and Student 2010 experience, or key international characters into your emails, you’ll find scores of shortcuts to speed you on your way. The table below offers only a few common standard-keyboard shortcuts, many of which work across Office applications—from Outlook to Access, from Visio to PowerPoint, from Word to Excel. You can find a more complete list of built-in keyboard shortcuts for a particular application by searching in Help for keyboard shortcuts.

Press this	To do this
F1	Open Help
F7	Check the spelling of titles or words in any Office application with the Spelling & Grammar checker
Windows logo key	Open the Start menu
Alt+F4	Quit a program
Alt+Tab	Switch between open programs or windows
Ctrl+N	Open a new (blank) document
Ctrl+A	Select all content in a document, window, or text box
Ctrl+S	Save the current file or document (works in most programs)
Ctrl+C	Copy the selection
Ctrl+X	Cut the selection
Ctrl+V	Paste the selection
Ctrl+P	Print a document or webpage
Ctrl+Z	Undo an action
Ctrl+Y	Redo an action
Ctrl+F	Find text in a document
Ctrl+H	Find and replace text in a document
Ctrl+B	Boldface text
Ctrl+I	Italicize text
Ctrl+U	Underline text
Ctrl+G	Go to a page, line, or bookmark in a document

4. Make it easier to press multiple keys

If pressing Ctrl+Alt+Del seems an acrobatic feat, you can set up Sticky Keys. The Sticky Keys feature lets you hit shortcut keys one at a time rather than all at once. You can even set Sticky Keys to make a noise so you know it's working.

 

5. Find a comfortable keyboard

Keyboards come in many shapes and sizes, and the Natural Ergonomic Keyboard your coworker swears by might feel downright awkward compared to the Comfort Curve 2000 you covet. Keyboards come in a variety of colors and key styles, too, not to mention with and without wires. And some keyboards are definitely louder than others. All Microsoft keyboards are carefully designed to balance form and function with comfort. Test drive a keyboard or two to find the right one for you.

Although using the right keyboard can really make a difference, ergonomics also play a key role when it comes to typing comfortably.

Tips for using your keyboard ergonomically

It is essential to use good ergonomic practices to help prevent or reduce soreness or injury to your wrists, hands, and arms. It is particularly important if you’re in front of your computer for long periods.

Here are some ergonomic tips for a safer, more comfortable computer session:

·         Position your keyboard at elbow level, with your upper arms relaxed at your sides.

·         Center your keyboard in front of you. If it has a numeric keypad, use the Spacebar as the centering point.

·         While typing, use a light touch and keep your wrists straight.

·         When you're not typing, relax your arms and hands.

·         Take a short break every 15 to 20 minutes.

·         Type with your hands and wrists floating above the keyboard, so that you can use your whole arm to reach for distant keys instead of stretching your fingers.

·         Avoid resting your palms or wrists on any surface while typing. If your keyboard has a palm rest, use it only during breaks from typing.

How you use the keyboard is up to you. But by taking the time to adjust a few settings and to follow the guidelines above, typing on it can become easier, faster, and even safer.

~Tom

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Thomas J. Ward, Extension Specialist, Computer Training Services

University of Illinois at Urbana-Champaign

College of Agricultural, Consumer and Environmental Sciences

University of Illinois Extension

128 ACES LIAC  |  1101 S. Goodwin Ave.  MC-631  |  Urbana, IL 61801-4735 USA

Phone: 217.244.0128      Fax: 217.244.5403

<mailto:tjw@illinois.edu>